Conversion ruler tracker

The 12 Best Appointment Reminder SMS/Text Message Templates

Jonathan Zacks

We live in a world where nearly every person you interact with owns a mobile phone, and some businesses are smartly choosing to take advantage of that fact by offering SMS/text message appointment reminders to their customers. Rather than wasting valuable time calling each individual customer — or getting sent straight to voicemail — having an automated text message appointment reminder is both effortless and efficient, and can be modified to match the tone of your business no matter what industry you’re in. It’s also a brilliant way to engage with your customers without utilizing any resources, essentially eliminating the risk of losing time and money simply by sending out a few hundred characters. 

Appointment reminder templates

The type of text reminder you send to your customers will largely depend on what industry your business operates under. A law firm’s SMS/text message might not have any resemblance to that of a tattoo shop for obvious reasons, but the underlying value is always the same: reducing the risk of no-shows so that your business doesn’t waste any of its resources. 

If you’re ready to stop playing the game of phone tag, consider using one of the below appointment reminder SMS/text message templates. We urge you to take things one step further by asking your customers to reply or confirm appointments, that way your business can rest easy knowing your schedule is filled with paying clients who will show up on time.

When choosing an SMS/text message template, try imagining your business as a person. Who do you want your business to be? Laid-back and casual, or more formal and prompt? Witty and fun, or a bit more serious? Once you have a general idea of what tone you want your appointment reminder text message to take, you can then narrow down which template is the best fit for your business. Check out the below appointment reminder text message templates to see which best fits your business. 

Appointment Reminder Templates

  • Hello (Name), this is a friendly reminder for your appointment with (Business Name) on (Date and Time). Please reply YES to confirm.
  • Hello (Name), this is a friendly reminder for your appointment with (Business Name) on (Date and Time). Please reply YES to confirm or call (Phone Number) to reschedule.
  • Hello (Name), this is a friendly reminder for your appointment on (Date and Time). Please reply YES to confirm or call (Phone Number) to reschedule. Thanks, (Business Name)
  • Hi (Name), this is a reminder for your upcoming appointment on (Date and Time). Please remember to bring (Important Documents) with you. Please reply YES to confirm. Thanks, (Business Name)
  • Hi (Name), this is a reminder for your upcoming appointment on (Date and Time). Please remember to bring (Important Documents) with you. Please reply YES to confirm or call (Phone Number) to reschedule. Thanks, (Business Name)
  • Hi (Name), this is a reminder for your upcoming appointment on (Date and Time) with (Consultant Name) at (Business Name and Address). Please reply YES to confirm.
  • Hi (Name), you have an appointment on (Date and Time) at (Business Name) with (Consultant Name). Please reply YES to confirm or call (Phone Number) to reschedule. 
  • Hi (Name), this is a friendly reminder for your upcoming appointment with (Consultant Name) on (Date and Time). Please reply YES to confirm or call (Phone Number) to reschedule. Thanks, (Business Name)
  • To confirm your appointment with (Business Name) on (Date and Time), please click the link: (Link to confirm appointment). Please call (Phone Number) to reschedule.
  • Hi (Name), please confirm your appointment with (Business Name) on (Date and Time) by replying YES. Please call (Phone Number) to reschedule.
  • Hi (Name), we’re looking forward to seeing you on (Date and Time)! Please reply YES to confirm or call (Phone Number) if you need to reschedule. We’ll see you soon! Thanks, (Business Name)
  • Hey (Name), this is a friendly reminder for your upcoming appointment on (Date and Time) with (Consultant Name) at (Business Name). Please reply YES to confirm. We can’t wait to see you!
Dots

Get The Appointment Show-Up Maximizer Guide

Learn how to eliminate no-shows with 5 simple steps

Increase Revenue By Cutting Out No-shows

See why thousands of businesses trust GoReminders to grow their business